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Notifications were emailed on July 14th, please contact papers@asha.org if you did not receive your notification or have questions regarding it.
This following information has been prepared to help you develop and deliver a successful presentation at the ASHA Annual Convention. Please remember that all presenters are required to register for Convention.
For presenters only, log into the Speaker Service Center to upload and update your session handout, or to make changes to your speaker information/profile. An e-mail will be sent no later than August 27 with your login and password information.
This year's Convention will be as paperless as possible. Presenters have been asked to upload their handouts to ASHA's Web site and to bring a one page note taking outline which can be down loaded before or after the convention. Short Course attendees will receive their handouts on a DVD. The program book will be printed on recycled paper.
Once your Convention presentation is accepted, you will receive information on how to upload your handout materials onto the convention program online. You may also wish to create a short note-taking handout to distribute to attendees in your session (see samples: note-taking sample #1 [PDF] and note-taking sample #2 [PDF]). If so, you may use the room capacity guidelines below in determining how many handouts to bring. Room capacities are estimates only and may vary depending on the room set. Presenters are responsible for their own handouts – ASHA cannot reimburse for or duplicate handouts.
Program sessions for the 2008 Convention will be held at the McCormick Place West and McCormick Place South Convention Center.
Posters will be on display from 8:00 a.m. to 4:30 p.m. each day. Posters will remain in place all day, and must be removed after 5:00 p.m. After 5:00 p.m. all posters will be removed from the poster boards in preparation for the next day. ASHA cannot be held responsible for posters left on the boards after 5:00 p.m. Presenters will only be required to be present at their poster boards at the assigned time of their poster presentation. This is the time for which participants can earn CEUs.
Poster Session Boards
The board surface is approximately 4" x 8" wide and boards are made of soft fabric with aluminum frames. Materials may be attached using pushpins or velcro. Each board will have pushpins and velcro for presenters to secure their poster.
Note: No AV equipment or electrical outlets are available for poster sessions
Poster Session Set-Up Times
- No set-up on Wednesday afternoon
- Set-up times for Thursday posters: Thursday, 6:30-7:30 a.m. and take-down 4:30-5:00 p.m.
- Set-up times for Friday posters: Thursday, 5:00-6:00 p.m. or Friday, 6:30-7:30 a.m. and take-down 4:30-5:00 p.m.
- Set-up time for Saturday posters: Friday, 5:00-6:00 p.m. or Saturday, 6:30-7:30 a.m. and take-down 4:30-5:00 p.m.
- All posters must be removed by 5:00 p.m.
Suggested Materials & Tips for Poster Sessions
Use thin/lightweight poster paper or cardboard.
Do not use heavy board that may be difficult to keep in position on the board.
Do not write on the display boards.
At the beginning of each day, ASHA staff will check each meeting room to ensure proper set-up of audiovisual equipment. Rooms are set for the entire day, so there may be equipment there that you did not request. Feel free to use any equipment that is already set up. AV technicians are available if you are unsure how to use a piece of equipment. If a piece of equipment you requested is not there, please let the AV technicians, ASHA staff or student volunteer know. Speaker-ready rooms will be available in the building where program sessions are being held. These rooms will have equipment to help you prepare for your session. The location of the speaker ready rooms will be announced in the Convention Daily. There will also be an audiovisual office in the building for any questions you may have.
Room Equipment
Screen
One podium microphone
Panel presentations may have additional microphones
Pointer
Computer with PowerPoint, Word, Excel, and Access, CD drive, DVD drive, and Windows XP operating system
Switcher for use with personal laptop computers
Projection equipment to the size of the room
ZIP drives are available upon request; after acceptance, e-mail papers@asha.org
Please note the following equipment is no longer available:
No VHS players available, please convert your tapes to DVD
No overhead or slide projectors available for 2008
No Internet access available for sessions
Room Capacity
View the session room capacities [PDF] for McCormick Place West and McCormick Place South.
Best practices tips are available for all session types to help you plan and execute an excellent educational program.
Please be sure to remind participants to record their attendance on the Convention CEU form and turn that form in at the CEU desk before they leave the Convention.
Presenters – Earn ASHA CEUs for your Session!
 As a presenter of a short course, seminar, instructional course, keynote, or technical session you may claim your own session and earn credit equal to the duration of the session. Poster session presenters may only earn the equivalent of 15 minutes of credit. You are also invited to consider ASHA's Learn & Earn program, which lets presenters earn ASHA CEUs for preparing and delivering instruction. For every hour you present you can earn two hours of ASHA CEUs through Learn and Earn.
Policy on Presenting
Commercialism/Marketing & Presentation Policy
Unless specifically designated, ASHA programs are noncommercial forums. The inclusion of products, services, and materials used for practice and research is encouraged when efficacy is supported by evidence. However, the presentation platform is not intended as a forum for sales or marketing activity. You must disclose any proprietary interest.
Presenters from any Association podium must refrain from overt statements or pointed humor, which disparages the rightful dignity and social equity of any individual or group.
By agreeing to present, you agree and acknowledge that you will follow the principles, guidelines, and procedures outlined in the ASHA Call for Papers.
Keep the Session on Time
It is important to start the session on time. Encourage presenters to allow ample time for questions and discussion. Sessions must end on time to allow for the next session to be set-up and ready for the published start time.
Introduce Each Presenter
Feel free to contact the presenters directly if you desire more information for your introduction or email papers@asha.org to request a copy of a presenter's biographical information. Please reference the session number in your email.
Stimulate Discussion
Discussion is an important part of learning experiences. If questions or comments from the attendees seem a little slow in starting, please be prepared to stimulate discussion.
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