Does the committee have a budget?
Yes. Activities of ASHA committees are budgeted under a separate category in the Association's annual budget referred to as the Officer-Committee-Board or O-C-B budget. Committees spend funds only for the level of activities that was approved. In addition, committees may not spend funds on activities for which the funds were not originally intended.
Is funding available for committee meetings at the ASHA Convention?
There is no reimbursement of travel expenses associated with the ASHA Convention for any ASHA members, including members of the Board of Directors (BOD). This policy applies to day(s) before, during, and after convention travel and for attendance at ASHA committee meetings.
What is the budget cycle for the OCB budget?
Budgeting for O-C-B expenses begins in the early spring when the chair provides the monitoring officer with budget estimates (OCB-1) for the next calendar year. During the summer, the monitoring officer and the Vice President for Finance review the budget estimate and revise if necessary. In the fall, the Board of Directors establishes and approves the O-C-B budget as part of the Association's overall budgeting process. In December, letters are mailed to each committee chair communicating the approved budget for their committee.
How is travel for a face-to-face committee meeting approved?
Six weeks before the tentative meeting dates, the staff ex officio submits, on behalf of the chair, an Authorization to Travel form (OCB-2) to the monitoring officer for review. If approved, the monitoring officer forwards the form to National Office budget staff for recordkeeping. In addition, the ex officio completes internal travel forms and forwards them to Convention and Meetings staff. Only after receiving communication from Convention and Meetings staff are committee members authorized to make their travel arrangements.
How does a committee member get reimbursed?
To receive reimbursement for travel-related expenses, complete a travel and expense voucher and return it with all original receipts to the National Office ex-officio within 30 days.
See Section C, Finance of the Committee and Board Handbook [PDF] for more information on managing committee budgets.
|